For Group Leaders

Takodah YMCA is here to support our groups leaders every step of the way in planning and preparing for their experience with us. We hope you find these resources helpful:


Once settled on Takodah the team will draft up a contract and send you all the necessary paperwork and instructions for completion. Here is our booking and paperwork process in five simple steps:

  1. Secure your dates with a 35% non-refundable deposit and signed contract paperwork.
  2. Solicit Takodah health and waiver forms from all participants with parents signatures if under 18.
  3. Request and submit a certificate of insurance.
  4. 1 month prior: more detailed Information is provided for the Takodah team about the group this includes any contract amendments, final count of participants, dietary needs and allergies, group lists, cabin lists as well as any other pertinent information to the success of the program.
  5. 3 weeks prior: All above paperwork and final payment are sent to our office prior to your event.

Our office team will support you to stay on track and answer any questions you have and you will likely receive a call from one of our directors a few days before the program.

Please don’t hesitate to contact us if you have any questions throughout this process and we look forward to working with you and your students.