Registration Information
GENERAL INFORMATION
Voted the Best Overnight Camp in New Hampshire, sessions sell out quickly. We accept registrations in the order we receive them. Program rates include all summer camp costs, except transportation to/from camp and Camp Store accounts.
OUR CAMP COMMUNITY
Camp Takodah is made up of people from every walk of life working side by side to help kids reach their full potential. Together we work to ensure that everyone, regardless of cultural background, ethnicity, faith, gender, gender identity, ideology, income, national origin, race, or sexual orientation, has the opportunity to discover who they are and what they can achieve with dignity.
Learn more about our Gender Inclusion Policy.
FAMILY COMMUNICATION POLICY
We strive to model our values of caring, honesty, respect, and responsibility in our communications with parents/guardians. We expect the same from parents/guardians in their interactions with our staff. If a parent/guardian is unwilling to engage in a productive and respectful conversation with Takodah staff members, we reserve the right to cancel their child’s registration and dismiss their child from summer camp without a refund.
COVID VACCINATION POLICY
All campers and staff must be fully vaccinated against COVID-19 to attend summer camp. You can learn more about vaccination on the CDC website.
You will be required to upload your camper’s COVID Vaccination Card to their CampDoc Profile.
Medical exemptions will be considered on a case-by-case basis and will require documentation by a licensed physician. We are unable to accept any other exemptions from this policy.
Learn more about our COVID Guidelines.
REGISTRATION
All registrations must be accompanied by a $125 deposit per child per session. A valid email address is required for registration.
For your convenience, you can also register by phone at 603-352-0447. Please have your camper’s name, date of birth, and grade level handy, as well as your Mastercard or Visa ($125 deposit per session due upon registration).
CANCELLATION AND REFUND
The deposit is fully refundable until March 3. All other payments are refundable until May 31. Refunds are not available starting on June 1 for any reason, even for campers who arrive late, depart early, cancel, or are dismissed from the program. Refunds will no longer be provided because of a COVID diagnosis.
Please pay special attention to our Essential Eligibility Criteria. Frequently, when a child cannot complete a session at Takodah successfully, it’s because they didn’t meet the requirements for participation.
To provide a safe and positive experience for all campers, we expect honesty and transparency from parents/guardians about their children. If it becomes clear that a parent/guardian did not provide full information about their child, we reserve the right to cancel their registration and dismiss them from summer camp with no refund.
We want to provide some context so you understand why Camp Takodah and most summer camps have this same policy. Camp Takodah is a nonprofit organization that receives no state or federal funding. We rely solely on tuition and donations to bring our mission to life. With our mission in mind, we strive to keep our tuition as low as possible and provide financial assistance to families in need. Even when summer camp is at full capacity, we generate just enough income to sustain our facilities and program. In addition, there are no direct expenses associated with individual campers. In other words, when a camper needs to leave camp early (for whatever reason), our expenses do not decrease. We still have the same number of staff, provide the same amount of food, order the same program supplies, pay the same utility bills, and so on. Therefore, if we refunded tuition for campers who needed to leave early, we would no longer have the income required to keep our doors open. We are transparent about this policy by referencing it multiple times throughout the registration process. If you have questions about the policy, please get in touch with the Camp Office.
PAYMENTS
We accept payment by cash, check, money order, MasterCard, and Visa. Families may pay in full during registration or make payments according to the schedule below. We ask families who do not pay in full to authorize automatic debit/credit payments.
If a family has not paid in full by May 31, their spot will be given away to another camper on the waiting list. If a camper’s spot is given away, any payments made will not be refunded.
PAYMENT SCHEDULE
Deposit of $125 per session due upon registration
50% of the balance is due on March 15
The remaining balance is due on May 15
CAMP DOC
Camp Doc is our online health program. Camp Doc health profiles are required for all campers (and must be completed by June 1). In February, you’ll receive an email invitation to Camp Doc. At that time, you’ll start by completing your health profile and uploading the required documents, including a health exam signed by a physician.
CABIN-MATE REQUESTS
We make every effort to honor requests in ways that maintain the integrity of our “Friendly to All” emphasis on helping campers make new friends. Each camper is guaranteed one cabin-mate request as long as they follow the proper procedures. We cannot accommodate more than one request per camper under any circumstance. In making cabin-mate requests, families need to follow these guidelines:
- Each camper may only request one other camper
- Both campers must request each other
- Both campers must be the same gender and age — if one camper is older, they must drop down to the younger cabin
- Both requests must be made in writing during the registration process or in an email to the Camp Office at least three weeks before your session
- Takodah is unable to make cabin changes on Opening Days.
CAMP STORE ACCOUNTS
Campers can visit the Camp Store daily to purchase camp gear, souvenirs, and ice cream. Campers aren’t permitted to have cash at camp, so families need to set up a store account for them. Most families deposit $40-50 per session. Any remaining funds are eligible for a refund on Closing Day; however, most families leave their remaining store funds behind as a donation to our Campership Fund, which helps disadvantaged kids attend camp. If you don’t refund your Camp Store account on your Closing Day, we will automatically consider it a donation to the Campership Fund.
Plan to make your Camp Store deposits when you submit your final registration fees. Click Here to learn how to make a Camp Store Deposit.
TRANSPORTATION
Parents are responsible for providing their campers transportation to/from Camp Takodah at their own expense. If your child is flying to camp, we can provide transportation for them from the Boston Logan International Airport ($100 round-trip) during the following time-frames only:
Opening Days: 10:30 AM – 2:30 PM
Closing Days: 2:00 – 6:00 PM
If you prefer to send your camper outside these time frames, you’re responsible for securing your transportation to Camp Takodah.
Please contact the Camp Office at least three weeks before your session to arrange transportation and pay the transportation fees.
INCENTIVES
Camp Takodah sometimes offers incentive programs. Please note that these incentives may not be combined. The only incentive you may combine with another incentive program is our Camper Referral Program.
FINANCIAL ASSISTANCE (CAMPERSHIPS)
We are committed to giving kids the resources they need to reach their potential — and providing their families with access and support to attend Camp Takodah programs. Campership Request Applications are due no later than February 14. For more information on our Campership Program, please get in touch with the Camp Office. Please note that Camperships may not be combined with other incentives except the Camper Referral Program.
OPEN HOUSE
May 14, 2023
1:30 PM – 3:30 PM
Camp Takodah
See for yourself what makes Takodah so special! Join us for an Open House to learn more about summer camp. Staff members and Leaders-in-Training will be available to offer tours and answer questions. If you can’t make the Open House, please call us to arrange a private tour at a time that’s convenient for you.